Mastering Traffic Flow: 7 Steps to Efficiently Managing Your Accounting Practice
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Mastering Traffic Flow: 7 Steps to Efficiently Managing Your Accounting Practice

Managing traffic flow is a crucial aspect of running an efficient and profitable accounting practice. Jamie Johns, CEO of Sky Accountants, shared his seven steps to managing traffic flow, which include recognizing your limitations and implementing a system to manage clients instead of letting clients manage you. Also, he mentioned the importance of mentoring in accounting firm business was discussed, highlighting how mentors can provide guidance, support, and advice to help accounting professionals navigate challenges and grow their businesses.  

In this article, we will explore the intersection of these two topics and how mentoring can play a role in helping accounting firms manage traffic flow. 


Managing Traffic Flow in Your Accounting Practice 

Traffic flow in accounting practice refers to the flow of information and communication between clients and staff members. Without a proper system in place, traffic flow can quickly become overwhelming, leading to missed deadlines, miscommunication, and dissatisfied clients. Jamie Johns’ seven steps to managing traffic flow include: 

  1. Recognize your limitations: Every firm owner has the same 24 hours in a day. To manage traffic flow effectively, you need to recognize your limitations and find ways to optimize your time. 
  2. Use the cloud: Adopting cloud-based accounting software can save you time and improve efficiency by allowing clients and staff to access information in real time.
  3. Schedule your work: Scheduling your work can help you stay organized and reduce the chaos that can arise from ad-hoc work requests. 
  4. Collect all the information before starting a job: Gathering all the necessary information before starting a job can help you avoid delays and miscommunication. 
  5. Provide a price estimate before starting a job: Managing client expectations is crucial for building trust and avoiding surprises. 
  6. Explain the turnaround time: Letting clients know when they can expect their work to be completed can reduce the number of inquiries and improve communication. 
  7. Have annual meetings with your A and B-class clients: Regularly checking in with your top clients can help you maintain a strong relationship and identify opportunities for growth. 

Implementing these steps can help you streamline traffic flow in your accounting practice, but it’s not always easy to do on your own. That’s where mentoring comes in. 


The Role of Mentoring in Accounting Firm Business 

Mentoring is a powerful tool for accounting professionals who want to take their business to the next level. In Chat 5, we explored the benefits of having a mentor, including: 

  1. Guidance and support: A mentor can provide guidance and support during challenging times, helping you navigate obstacles and make informed decisions. 
  2. Accountability: Having a mentor can help keep you accountable for your goals and provide feedback to help you stay on track. 
  3. Networking: Mentors can help you expand your network and connect with industry leaders and potential clients. 
  4. Skill development: A mentor can help you identify areas for improvement and provide resources and advice to develop new skills. 
  5. Perspective: Mentors can provide a fresh perspective on your business, offering insights and ideas that you may not have considered. 

Mentoring can be especially helpful for accounting professionals who are looking to improve traffic flow in their practice. A mentor can offer guidance and advice on how to implement Jamie Johns’ seven steps, as well as provide support during the transition period. Additionally, mentors can help accounting professionals identify areas for improvement and provide resources to develop new skills that can further streamline traffic flow. 


Combining Mentoring and Traffic Flow Management 

While mentoring and traffic flow management may seem like two separate topics, they are actually closely related. Mentoring can provide the support and guidance needed to implement effective traffic flow above can be challenging, but with the right guidance, you can do it. That’s where accounting firm business mentoring comes in. 

Accounting firm business mentoring is focused on helping firm owners and managers implement effective strategies to grow their businesses. A mentor can help you develop a plan to manage traffic flow and provide you with valuable insights to make the process more manageable. 


In conclusion, managing traffic flow is critical to the success of an accounting firm. It can be overwhelming, but with the right steps and guidance, it can be made more manageable. Recognizing your limitations, having A and B-class clients managed by a senior client manager, using cloud-based accounting software, scheduling your work, collecting all the information before you start the job, giving clients a price before starting the job, and having an annual general meeting with A and B class clients are all essential steps in managing traffic flow. Moreover, accounting firm business mentoring can help you develop a tailored plan, hold you accountable, provide you with guidance and support, and motivate you throughout the implementation process. With these steps and guidance, you can manage traffic flow effectively and grow your accounting firm. 



PS: Whenever you’re ready… here are the fastest 3 ways we can help you transform your accounting/bookkeeping practice:  

1.  Get our practice transformation Friday tips to your inbox – Every week Ed Chan shares a tip on his experience of building a $20million firm that still runs without him – start getting your Friday Tip emails here 

2.Download our famous eBook The Accountants 7-Hour Workweek Playbook – This book is for any accounting practice owner looking to buy back their time, make more money and have more freedom – Download here 

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